MCRF’s previous scheduling process relied on general-use tools like Google Calendar, spreadsheets, emails, and endless text chains. Staff entered schedules manually—team by team—while fielding constant back-and-forth messages to confirm field assignments, lighting, and availability. Last-minute requests often came in after hours via texts or calls, creating unnecessary stress and inefficiency.

As a result, the process was time-consuming, fragmented, and difficult to keep updated across the entire organization.

Without a connected system:

WinWon delivered a purpose-built system that restored ownership, eliminated manual work, and unified scheduling across the community.

‍Self-Service Scheduling for Coaches
‍Coaches now create and manage their own schedules, on their own time—without texting or calling staff after hours.
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‍Built-In Conflict Prevention
‍Field and facility conflicts are easily detected. If one date needs to change, only that instance is edited—not the entire season.“It shows the field isn’t available, and you can edit just that one day instead of redoing the whole schedule. That's incredibly helpful with our changing schedules.” — MaKenzie Burk, MCRF General Manager

‍Shared Calendars Across Organizations
‍MCRF now shares facility calendars with William Penn University, allowing both organizations to coordinate at their shared facilities without confusion or duplicated communication.
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Administrative Work Replaced with Strategic Work
‍By automating manual scheduling tasks, MCRF unlocked capacity to focus on growth and community impact—including planning event expansion for Summer 2026.

This efficiency comes at a pivotal time for the organization. Next summer, MCRF will host several major tournaments—including a Little League Regional bid—that demand precise, real-time coordination across fields, facilities, and partner organizations. With WinWon’s centralized scheduling and facility management tools, MCRF can plan weeks of events in advance, prevent double-bookings, and communicate schedule changes instantly. What was once a logistical challenge is now a streamlined, collaborative process—ready to scale as MCRF’s operations grow.

With WinWon, MCRF now operates with:

‍➡ More autonomy — Coaches manage schedules independently
➡ Fewer conflicts — Real-time availability prevents double booking
➡ Stronger community alignment — Shared visibility with partner organizations
➡ Greater organizational capacity — Staff time reinvested in programming and expansion
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With WinWon, MCRF isn’t just managing schedules—they’re scaling opportunities for thousands of young athletes and strengthening the Mahaska community.