How does WinWon handle complex student worker scheduling for events?

WinWon allows supervisors to build schedules that adapt to changing game times and facilities. You can assign shifts by specific event or role in seconds, managing workforce sizes from dozens to hundreds of workers.

Can student workers see their shifts on mobile?

Yes. Through the WinWon Mobile Suite, student workers can see their assigned shifts right alongside their practice and game schedules. It provides one app and one login for everything they need.

How does WinWon reduce missed shifts?

The platform sends automated push reminders directly to student workers' phones. It centralizes all communication, eliminating the need for scattered texts, emails, and phone calls.

What types of roles can be managed within the system?

The system is designed to manage all athletic department needs, including game day operations, facility management, media roles, and more, providing high visibility for both supervisors and students.

Does WinWon help streamline athletic department operations?

As noted by Shawn Summe, AD at Avila University, WinWon streamlines operations to free up staff time, allowing them to focus on supporting student-athletes rather than managing manual spreadsheets.

How do student workers sign up for shifts at athletic events?

In the WinWon Athlete App, student workers open the Calendar, filter to the Worker team and switch to Available to see open shifts for their positions. They tap Claim, and the request goes to staff for approval.

How do I staff game day with student workers?

Create a shift for each position you need, such as scoreboard operator, stats keeper, ticket booth attendant, concession stand worker or equipment manager. Only workers mapped to that position can claim it, and the calendar shows which shifts are open, pending or approved.

Can I approve or decline shift requests?

Yes. The Shift Requests table lists every request, including shifts with more than one claimer. Approving a request assigns the student and declines the other pending requests for that shift.

How do I tell student workers about a schedule change?

Send an announcement to your student workers from WinWon. It arrives in the WinWon Athlete App with a push notification, so workers see shift updates right away.

Can I track student worker eligibility and onboarding?

Yes. The Worker Roster supports custom data fields and custom views, such as an Eligibility Review view with medical, onboarding and academic status for every worker.

Student Worker Scheduling for Athletic Departments

WinWon Worker Schedules · Student Worker Scheduling Software for Athletic DepartmentsEvery Shift. Covered.

WinWon Worker Schedules helps athletic departments staff every game, meet and event with student workers. Post shifts by position, let students claim them in the WinWon Athlete App, approve requests in one click and keep everyone updated as plans change.

When game day needs every seat filled, every shift should be filled too.

Approve a Shift in One Click.

Students claim shifts from their phones. You see every request in one table, with every claimer side by side.

Try it: approve or decline a request

5Pending requests

0Approved shifts

4Shifts still open

Approving assigns the student and declines any other pending requests for that shift.

Worker Roster

Manage student workers like any team, with positions and availability.

Add and remove workers, map each one to the positions they can fill and track availability and custom fields. A student worker roster in your athlete management system keeps every game day staffing detail in one place.

Worker Roster · 24 workers

ABAvery BrooksConcessions · Ticket BoothWeekends

KRKennedy RossScoreboard OperatorEvenings

SPSam PatelStats Keeper · EquipmentTue, Thu

Custom Views and Eligibility

Build views like Eligibility Review to see who is cleared to work.

Track medical, onboarding and academic status with custom data fields and saved views. Custom views help athletic departments confirm student employee eligibility and onboarding before the first shift.

View · Eligibility Review

WorkerMedicalOnboardingAcademic

Maya Torres✓✓✓

Riley Carter✓Due✓

Jordan Ellis✓✓✓

Shifts by Position

Create a shift with a title, position, date, time and notes.

Only workers mapped to a shift's position can claim it, so the right people fill the right roles. Position-based shift scheduling makes game day staffing for athletic events faster and more reliable.

Create Shift

TitleM & W Swimming · Scoreboard

PositionScoreboard Operator

Date and timeFri, Nov 20 · 5:30 PM

NotesArrive 30 minutes early

Calendar Views and Filters

Day, week and month views, filtered by position and status.

See every open, pending and approved shift at a glance and spot gaps before game day. A shared shift calendar gives athletic administrators full visibility into student worker coverage across every sport.

WeekScoreboard OperatorOpen

FriSwim Scoreboard

SatHoops ScoreboardVolleyball Scoreboard

SunSoccer Scoreboard

Open Pending Approved

Claim Shifts in the Athlete App

Students see open shifts, claim work and track their schedule.

In the WinWon Athlete App, student workers filter the calendar to the Worker team and switch between Scheduled and Available. Mobile shift claiming lives in the same app students already use for their team, with one login.

ScheduledAvailable

21Sat

Football Ticket Booth11:00 AM · Ticket Booth Attendant

Claim

21Sat

Football Equipment9:00 AM · Equipment Manager

Claim

Requests and Approvals

See every claimer, then approve or decline in one click.

Approving a request assigns the student and declines other pending requests for that shift automatically. Shift request approvals give athletic departments control over who works each event without chasing replies.

Shift Requests

(W) Basketball Concessions2 claimers · Sat 5:00 PMPending

ABAvery BrooksConcession Stand WorkerApproved

JEJordan EllisConcession Stand WorkerDeclined

Communication at Scale

Instant announcements and shift updates, right on their phones.

When a game time moves, send one announcement to every student worker with a push notification in the WinWon Athlete App. Communication at scale keeps student workers informed about shift changes without another group text.

Tip-Off Moved to 6:30

Coach Davis · Student Workers

now

Tip-Off Moved to 6:30

Hi Avery, Saturday's concessions shift now starts at 5:30 PM. See you at the Field House!

🙌 14

Great events start
with a full staff.

Click below to see a few example workflows in Worker Schedules.

Game Day · Shifts by Position

Staff a Basketball Doubleheader

A doubleheader needs a scoreboard operator, a stats keeper, ticket booth attendants, concession stand workers and an equipment manager. Create one shift per position, and only workers mapped to each position can claim it. Watch the calendar fill from Open to Approved.

Steps3 steps

Create shifts for each position

Coach Davis

Create Shift

Workers claim shifts in the Athlete App

Coach Davis

Claim

Approve requests and check the calendar

Coach Davis

Approve

Fill every shift without the group text.

Get Every Shift Covered

WinWon Worker Schedules · Student Worker Scheduling Software for Athletic DepartmentsEvery Shift. Covered.

From “Who Can Work Saturday?” to Fully Covered.

Approve a Shift in One Click.