Before WinWon, SEU’s medical clearance process relied on shared spreadsheets and constant communication. Athletic Trainers updated eligibility by hand, coaches called or texted for status checks, and administrators had no real-time visibility into who was cleared or what was missing.

The process was time-consuming and error-prone—especially during the pre-season rush when every athlete needs to be cleared before practice. Athletic Trainers often spent their pre-season days fielding calls from coaches and coordinating communication on eligibility status.

BJ Geasa, SEU’s Assistant Athletic Director for Sports Medicine, knew there had to be a better way: “We just wanted a system where coaches could see what we see—without having to call or email for an update.”

By adopting WinWon’s Medical Eligibility Tracker, SEU brought its clearance process online, giving everyone—from Athletic Trainers to coaches to administrators—real-time visibility into athlete readiness.

✅ Real-Time Medical Clearance Dashboard
Every athlete’s status is tracked in one organized view. Athletic Trainer update documentation as it’s received, and coaches instantly see clearance progress without needing to ask.
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📊 Custom Columns and Shared Visibility
With flexible fields and sortable columns, SEU customized their medical tracker to reflect their exact workflow—from insurance forms to pre-participation exams. ATs can reorder or modify views as needs change, ensuring accuracy and clarity every season.

🗓️ Unified Calendar for Coverage & Scheduling
 Athletic Trainers rely on the WinWon Calendar to plan event coverage, coordinate with coaches, and manage overlapping practice times. The ability to view daily, weekly, or sport-specific schedules in one place allows staff to identify conflicts early and make data-driven coverage decisions.

With WinWon, SEU eliminated spreadsheet chaos and constant back-and-forth communication. Coaches now see athlete eligibility in real time, administrators gain insight into medical compliance, and Athletic Trainers spend more time where it matters—supporting athletes.

The sports medicine office updates eligibility just a few times a day instead of fielding dozens of individual requests. Coaches can check clearance status instantly, on the WinWon Coach Mobile App, administrators have confidence that deadlines are met, and everyone operates from the same source of truth.

What started as a way to track clearances has become a shared operational tool across SEU’s entire athletic department—connecting training, scheduling, and compliance into one seamless workflow.

Southeastern University’s sports medicine staff uses WinWon to power every step of the medical clearance process—from document tracking and task completion to event scheduling and communication. Here are the features that any WinWon Partner can use to clear their students and keep Athletic Trainers in the loop:

Medical Eligibility Tracker — Track, update, and verify athlete clearance with real-time visibility for every coach.
Custom Checklists — Adapt views for insurance, forms, and compliance needs.
Shared Calendar — Manage practice and event coverage from one interface.
Announcements & Athlete App — Instantly notify athletes about missing forms or updates.
Audit Trail & Date Tracking — Maintain records of every clearance decision for accountability and compliance.