Mount Mercy Connects Entire Athletics Department with WinWon

4,500+ Total Events Logged

Each school year, thousands of athletic practices, games, and department events are scheduled in WinWon — creating a live, department-wide calendar that replaces static spreadsheets and manual coordination.

30 Facilities and Vehicles Managed

Every gym, field, and van is now managed through WinWon’s calendar — simplifying requests, approvals, and visibility across programs that share resources.

600+ Student-Athletes Connected

Athletes access their schedules, event updates, and travel plans directly through the WinWon mobile app — keeping them informed and reducing last-minute confusion.

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Overview

Before WinWon, coordination at Mount Mercy was managed manually by just two staff members. Every practice, rental, and bus request arrived by email — and those staff members had to input each item by hand into a shared calendar not designed for athletics. With overlapping events, shared facilities, and constant rescheduling, the process was slow, error-prone, and left administrators spending hours resolving conflicts.

The WinWon Calendar replaced that manual process with a dynamic, athletics-specific system that empowers each coach, Athletic Trainer, and administrator to manage their own schedules — all while providing department-wide visibility. Now, every event is tracked in real time, every coach sees accurate facility availability, and every administrator can focus on strategy instead of spreadsheets.

The data speaks for itself: thousands of athletic events, practices, and rentals are now tracked each school year through WinWon, giving Mount Mercy unprecedented insight into how its programs operate — and how to keep them running smoothly.

Challenge

Before WinWon, Mount Mercy’s athletic operations were managed manually by just two administrators responsible for facilities, vehicle reservations, and practice schedules. Every request arrived via email, and each event had to be entered line-by-line into a shared campus calendar not designed for athletics.

With multiple programs sharing fields, gyms, and vehicles, the process became a daily bottleneck. Coaches sent dozens of messages to confirm reservations. Athletic Trainers found out about schedule changes via email. And administrators spent hours reconciling overlapping bookings and last-minute updates.

It was clear that Mount Mercy needed a modern athletic scheduling platform — one designed for athletics, built to manage shared resources, and capable of giving every coach and staff member the same real-time view of what was happening across the department.

Solution

Mount Mercy adopted the WinWon Calendar to unify scheduling, communication, and facility management in one digital system. Rather than funneling every change through two inboxes, WinWon distributed scheduling ownership across coaches, Athletic Trainers, and administrators — each responsible for maintaining their own events within a shared, athletics-specific calendar.

Today, every program at Mount Mercy uses WinWon as its single source of truth for practices, games, rentals, and travel logistics. Coaches update their own schedules, Athletic Trainers plan coverage in real time, and administrators manage facilities and transportation with full visibility.

This shift has done more than streamline scheduling — it has created a culture of shared accountability and transparency across the department.

“When coaches see it all laid out, they realize everyone’s just as busy as they are. It’s created more camaraderie — a sense that we’re all working toward the same goal: the success of our student-athletes and the programs we represent.”

Molly Altorfer, Associate Athletic Director & SWA, Mount Mercy University

Results

The WinWon Calendar has not only reduced scheduling confusion — it’s revealed the full scale of athletic operations at Mount Mercy for the first time.

Each school year, the department logs thousands of athletic events across all programs. For the first time, every coach can see exactly how their schedules overlap with other teams, how shared facilities are used, and how often their department’s resources are in motion.

This transparency has made it easier to coordinate practices, manage rentals, and plan training coverage — while also building stronger respect among coaches who can now visualize how much coordination goes into every season.

“The WinWon calendar keeps our facilities running smoothly, gives coaches peace of mind, and takes the burden off administrators. The accuracy is on the teams, and they’ve stepped up.”

Jason Furler, Assistant Athletic Director for Events & Facilities, Mount Mercy University

A Modern Athletic Department Powered by WinWon

Today, Mount Mercy’s entire athletic operation runs through WinWon — from scheduling and transportation to athletic training coverage and facility rentals. The platform has become the connective tissue of the department, keeping every team aligned and every event organized.

By turning daily coordination into shared visibility, WinWon hasn’t just made Mount Mercy more efficient — it’s made the department more united. What began as a scheduling tool has evolved into a driver of community, trust, and accountability across all levels of the program.

WinWon helps Mount Mercy — and schools like it — operate like a team.

Key features that power athletic department scheduling in WinWon include:

WinWon Saved Calendar Views — Create and save personalized views by team, facility, or event type for instant access to what matters most.

Custom Facility Lists — Manage every gym, field, and shared space in one organized list tailored to your department’s unique setup.

Facility Approval Workflows — Route facility and vehicle reservation requests to the right staff automatically, ensuring accountability and transparency.

Conflict Detection — Prevent double-bookings with real-time alerts that flag overlapping events across teams or facilities.

Recurring Events & Copy Events — Schedule practices, meetings, or workouts that repeat automatically, or duplicate existing events in seconds to save time and maintain consistency.

Subscribe to Calendars — Sync team and department schedules directly to Google, Outlook, or Apple Calendar so coaches and staff always stay up to date.

WinWon Mobile Apps — Give coaches, athletes, and administrators real-time access to schedules, announcements, and event updates from anywhere.

Read Our Customer Stories

From conference-wide efficiency to on-campus transformation, discover how athletic departments across the nation are winning with WinWon.

Technology That Redefines The Athlete Experience

Designed for athletic departments and teams that never stop improving, WinWon simplifies the details that drive every program—so staff can focus on developing athletes and building champions.

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